July 21, 2024


Think Differently

The Definitive Office Supplies List for Small Businesses

The Definitive Office Supplies List for Small Businesses

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Whether you have a large office building for your team or a simple home office, you need to stock it with all the supplies and equipment necessary to run the day-to-day operations of your business. The exact items may vary from business to business. But there are some general categories you should at least consider as you stock your shelves and supply closets. Here’s a full office supplies list of items you may want to purchase.

Office Supplies List

General Office Supplies Technology Furniture Storage Mail and Shipping Supplies Collaboration Tools Cleaning and Janitorial Supplies Kitchen Supplies Safety Equipment Decor
Pens Computers Desks Filing cabinets Envelopes Whiteboard All purpose cleaner Coffee maker First aid kit Plants
Pencils Laptops Rolling chairs Files Stationery Dry erase markers Handsoap Teapot Fire extinguishers Wall art
Folders Smartphones Room dividers Shelves Padded envelopes Chalkboard Toilet paper Mugs Flashlights Picture frames
Binders Tablets Meeting table Bins Boxes Chalk Trash cans Cups Traffic cones Area rugs
Printer paper Wireless router Lamps Drawer dividers Packing tape Chalk eraser Trash bags Water cooler Smoke detectors Curtains
Notebooks Printer Standing desk Mailing labels Bulletin board Recycling bins Refrigerator Carbon monoxide detectors Nameplates
Planners Copier Bubble wrap Thumbtacks Microwave Bookends
Calendar Scanner Stamps Easel Desk trays
Staplers Shredder Presentation projector Vases
Staples External hard drives Phone conferencing system
Scissors Thumb drives
Calculator Surge protectors
Paperclips Phone system
Post-It notes
Binder clips
Rubber bands
Desk organizer
Printer ink

General Office Supplies

office supplies list

Every office, regardless of its size or industry, necessitates the basic supplies. Even as the digital era pervades our workspaces, there remains an undeniable necessity for traditional tools.

From jotting spontaneous ideas on a notepad to keeping tangible records, these rudimentary supplies prove invaluable. Generally affordable, these office essentials can be conveniently procured from local stores or with a click of a button online.

Having them readily available is a practical strategy, preempting any disruption in workflow that could arise from a sudden lack of staples like tape or notebooks. This preparedness will ensure smooth operations and productivity, negating the need for frantic last-minute shopping.


office supplies list

Businesses are virtually paralyzed without the pulse of technology driving their operations. The digital devices and software constitute a significant financial commitment, yet the return on investment is astounding. The versatility and efficiency they bring are simply unparalleled.

Entering a new office? A strategic selection of tech items could lay a robust foundation for your endeavors. Essential gadgets such as laptops, printers, and smartphones, complemented by collaborative software, can create a thriving, connected workspace. Also, considering innovations like AI-powered tools could potentially turbocharge your productivity.

Remember, though these items represent an upfront cost, they underpin the seamless integration of workflows and scalability for your venture.


office supplies list

Furnishing your office, be it a cozy home workspace or a sprawling corporate hub, is essential in creating a conducive environment for productivity. You require not just a place to sit and work, but a comfortable, ergonomic setup that enhances efficiency.

Office furniture is available in a vast array of styles, be it minimalist, modern, vintage, or luxe, catering to every aesthetic preference. This allows you to personalize your workspace, reflecting your unique tastes or the desired ambiance of your team’s environment.

Moreover, thoughtful selection of furniture — desks that promote good posture, chairs that provide proper support, and storage solutions that keep clutter at bay — can significantly contribute to employee wellbeing and productivity. Your office furniture is not just functional, but also instrumental in crafting your office’s overall mood and culture.


office supplies list

To keep your office organized, you need some basic storage equipment. These items can help you sort through documents so you always know where to find the items you need. They can also give you a place to keep all of those basic office supplies so your desk isn’t constantly cluttered.

Mail and Shipping Supplies

office supplies checklist

If you run a business that sells products online, then shipping supplies are a must. However, even a standard office with no ties to the ecommerce world is likely to have some documents or items to mail every now and again. Here are some of the most essential items to have on hand when it comes to mailing and shipping.

Collaboration Tools

office supplies list

For those times when you’re hosting meetings or brainstorming sessions with your team or want to share ideas, you may benefit from some presentation or collaboration supplies.

Cleaning and Janitorial Supplies

office supplies checklist

No matter what type of office space you’re working with, it’s essential that you keep it clean and tidy. Even if you have a cleaning crew, it could help to have some basic cleaning supplies on hand just in case there are spills or messes that need to be cleaned up quickly. It’s also necessary to have some basic supplies to replenish your office bathroom.

  • All purpose cleaner
  • Handsoap
  • Toilet paper
  • Trash cans
  • Trash bags
  • Recycling bins

Kitchen Supplies

office supplies list

Then there’s the office kitchen. This is often popular place for lunch breaks or an extra jolt of caffeine in the middle of the workday. You don’t necessarily need to provide all the food and dishes for your whole team, but you can make sure the basics are in place.

Safety Equipment

office supplies checklist

Safety should be your top priority at all times. With that in mind, it’s a good idea to have some basic supplies on hand in case of injury or accident. Some of these items may even be required by code.

Essential Software and Apps for Modern Offices

In today’s digital age, having the right software and apps is as crucial as physical supplies. These digital tools not only streamline various business operations but also enhance communication, project management, and productivity.

  • Office Suite: Software like Microsoft Office or Google Workspace for document creation, spreadsheets, presentations, and more.
  • Accounting Software: Tools like QuickBooks or FreshBooks for managing finances, invoicing, and payroll.
  • Project Management Apps: Platforms like Trello or Asana to keep track of projects and collaborate with your team.
  • Communication Tools: Software such as Slack or Microsoft Teams for internal communication and coordination.
  • Cloud Storage Solutions: Services like Dropbox or Google Drive for secure file storage and sharing.
  • Customer Relationship Management (CRM) Software: Systems like Salesforce or HubSpot to manage customer information and interactions.
  • Cybersecurity Tools: Essential software to protect your business from cyber threats and data breaches.

Personal Comfort and Ergonomic Supplies

Personal comfort in the office plays a vital role in enhancing productivity and maintaining health. Ergonomic supplies are designed to reduce discomfort and the risk of injury associated with office work.

  • Ergonomic Chairs: Chairs that provide proper lumbar support and adjustable settings.
  • Adjustable Desks: Desks that can be adjusted for sitting or standing work positions.
  • Keyboard and Mouse Wrist Rests: To prevent strain injuries from prolonged typing.
  • Footrests: Supportive footrests for comfortable seating positions.
  • Desk Lamps with Adjustable Brightness: To reduce eye strain and enhance focus.
  • Personal Heaters or Fans: For maintaining a comfortable temperature at individual workstations.

Organization and Efficiency Tools

An organized office is a productive office. Tools that aid in organization and efficiency can dramatically improve the workflow and reduce clutter.

  • Document Organizers: To keep important papers and documents neatly sorted and accessible.
  • Cable Management Solutions: Tools to keep cables and wires from computers and other devices organized.
  • Whiteboard Calendar: For tracking deadlines, appointments, and meetings.
  • Task Timers: Devices or apps to help with time management and productivity techniques like the Pomodoro Technique.
  • Label Makers: For easy identification of files, folders, and storage boxes.

Green Office Supplies for Sustainability

Incorporating eco-friendly supplies in your office not only supports environmental sustainability but can also resonate positively with your customers and employees.

  • Recycled Paper Products: Notebooks, printer paper, and tissues made from recycled materials.
  • Rechargeable Batteries: To reduce waste from disposable batteries.
  • Energy-Efficient Lighting: LED bulbs and energy-saving lighting options.
  • Biodegradable Cleaning Products: Environmentally friendly cleaning supplies for a healthier office space.
  • Solar-Powered Devices: Calculators and other small gadgets that can operate on solar power.

Employee Well-being and Recreational Supplies

Fostering a work environment that cares for employee well-being can lead to increased morale and productivity.

  • Break Room Games: Like table tennis or foosball for recreational breaks.
  • Comfortable Lounge Seating: In common areas for relaxation and informal meetings.
  • Health and Wellness Kits: Including items like hand sanitizers, masks, and basic over-the-counter medicines.
  • Fitness Equipment: Small gym area or yoga mats for physical well-being.
  • Healthy Snacks and Beverage Options: Stocked in the kitchen to promote good health habits.


office supplies checklist

Finally, office supplies don’t have to just be for function. Decorating your office can help to increase productivity and create a more pleasant environment for you and your team.

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