July 24, 2024


Think Differently

Chapter Administrator – Axios Charlotte

Chapter Administrator – Axios Charlotte

Occupation summary:
The Chapter Administrator is accountable for maintaining everyday assistance functions of the Guidance League of Charlotte (ALC), a member-volunteer led group. The position will report to the chapter President and will ensure that chapter customers have reliable organizational and clerical aid to fulfill its philanthropic aims.

Business expert services
• Response cellphone calls, emails, web page inquiries and greet site visitors and direct them to the applicable member
• Deliver and collect/distribute mail and aid outgoing and incoming package deal and truck deliveries
• Arrange business operations and digital/paper documents oversee file retention policy
• Keep ample inventories of place of work supplies
• Assist Functions by tracking and scheduling plan creating routine maintenance
• Support Technology and Functions by serving as level of get in touch with with outdoors contractors
• Keep program of conference rooms availability
• Be acquainted with operation of office environment and audio/video clip devices and instruct customers in their use
Chapter information and interaction
• Retain chapter calendar on ALC web-site
• Control Zoom subscription and plan Zoom meetings
• Help with preparation of Monday Early morning Emails and other Regular Contact communications
• Keep bulletin boards and organizational charts
• Prepare a Chapter Administrator’s month-to-month report to the board. Show up at board conferences as invited
• Attend ALC every month Membership Frequent Assembly
• Guide with course of action stream continuity all through annual Board and Committee Chair transitions
• Yearly update/maintenance of ALC information on Candid (formerly GuideStar)
Management help
• Assists President and other board members with files and displays as needed with President becoming priority
• Manage established-up of home furniture, machines and catering (if wanted) for Board, Advisory Council and chapter conferences
• Support Committee Chairs and Treasurers with facts accumulating and presentation
Technology guidance
• Support customers with accessing the National Assistance League and ALC internet sites and once-a-year membership renewal
• Give “triage” assistance for essential use challenges for Place of work 365
• Serve as major or back again-up aid for the pursuing systems:
• ALC Website (Term Push)
• Volunteer several hours information (Observe It Ahead)
• Fund Advancement monitoring (Small Green Gentle)
• SurveyMonkey Apply
• Volunteer sign-up (SignUp Genius)
• Zoom
• Lightning Chapter Hub
• Regular Speak to
• Aid VP Member & Volunteer Providers with databases management and integrity, distribution of updated rosters
• Guidance VP Philanthropic Courses with responding to requests for plan details
Other responsibilities
• Serve as a member of the Safety Committee dependable for scheduling and retaining records of inspections, retaining incident stories, putting up safety facts on web site and at our heart, and managing constructing obtain codes
• Keep present skilled and technological know-how and proficiencies as needed or recognized


• Doing the job information of Microsoft 365, Term, Excel, PowerPoint and Frequent Call
• Proficiency in use of e mail and web
• Functioning expertise of office administration devices and procedures
• 2-5 many years prior experience as administrative assistant, office manager or government assistant

Personal competencies:
• Organization and planning
• Time administration and skill to prioritize get the job done
• Usually takes initiative
• Data management
• Awareness to detail and accuracy
• Solid published and verbal conversation techniques
• Willingness to understand
• Helpful, approachable demeanor

Hrs and wage:
• 30-hour 7 days: Office environment hours 9:00 a.m.– 3:00 p.m. with possible to grow to additional hours as asked for
• Aggressive paid time off and holiday seasons
• Wage: $44,000 every year

To apply:
Mail an electronic mail with your get in touch with facts (e-mail address and telephone selection) and a copy of your resume to [email protected]